MANILA BAY CREW CHANGE GUIDE IN PORT OF MANILA - Seaman / Filipino Seafarers Crew Replacement, Crew Change Guide and Information


Manila is the only open port for crew change at this time all over the Philippines, Please note the situation in Manila Bay presently is very fluid or changing due to significant increase in volume of ships arriving in the harbor since the port of Singapore and Hongkong has more strictly tightened its crew change protocols.  

The average stay of vessels for crew change in Manila now is about 20-24hrs. Compounding this problem is the shortage of Tug Boats service.  If the vessel is Light Draft that can anchor less than 5-nautical miles from the Jetty, the vessel have better chance of using Water Taxi and by this, the time for waiting is shortened.  The Water Taxis operates in day time only, while the Tug Boats operates 24hrs.  Pls find below preliminary basic info.

 

  • OPL operation is not allowed in the Phils under PPA jurisdiction except for life threatening exercise. Vessel Entry/ Exit Clearance is required.
  • Anchorage area for deep draft vessels is around 10 miles from the landing area. Tug boat travel time takes around 1.5 to 2 hrs.
  • BOQ Doctor (2) start going through the vessel from 0600 hrs until around 1700 hrs for clearance. Interval between ships around 1 to 1.5 hrs
  • Depending on your arrival time, vessels follow “first come first serve” queuing sequence starting from the unserved vessel the previous day.
  • Vessel arriving morning of same day can expect 5-6 hrs before BOQ board for clearance.
  • Tug Service queuing makes the long wait of the whole operation due to limited number of tugs, long travel time back and forth, tugs sometimes waits for the off-signers to disembark, Tug boats has also their own pre-departure protocols from landing adding more delay to their service.
  • Light draft vessels can come close within 4 miles to the landing area and can have a shorter port stay as it can be access by small water craft service. 

 

Depending on the handover and activity period of the vessel, we can fairly estimate a total of around 15 – 18 hrs port stay for the whole crew change at this time due to congestion. 

 

Manila is in General Community Quarantine status where population movement and other non-essential activities are still under police control.

 

Delivery of spares requires 3 days lead time and can only be cleared from customs once vessel been declared to be “arrived”. Stores / provisions can be delivered but requires sufficient lead time (4-5). Owner can contact direct to suppliers.

 

CREW CHANGE

 

Non-Fil Off-signing

 

Non-Fil crew are allowed to sign-off but would require 4 days notice to Dept. Of Foreign Affairs (DFA) and is required to have a confirmed flight going straight from the vessel to the airport.

 

Special attention should be given to Airline that requires RT-PCR Test results before boarding. Foreigner should NOT be booked on this flight as test results takes 3-5 days. Otherwise pls forego the plan of foreign off-signer.

 

For efficient coordination we need at least minimum 5 days Notice as we need to inform Authority 4 days before arrival specially if foreign off-signers is involved.  

 

Non-Fil Signing ON – Phil Ports

 

Effective today this has now been allowed with limitations and restrictions.

 

REQUIREMENTS FOR FOREIGN CREW JOINING PHIL. PORTS  

 

  1. 9C Visa – To be applied in foreign Phil consular office covering the area where the crew lives. TSM Ship Agency will provide LOI upon request.
  2. COVID 19 RT-PCR Negative Results, tested within 72 hrs prior arrival Phil Airport.
  3. DFA Exemption Clearance from Ban - Notice to Immig. – submit Biopage of Pport / Seaman’s Book and confirmed flight details 3 days before arrival.

 

COVID 19 TESTING REQUIREMENTS:

 

For Filipino On-signers, authority (Immig / Qaurantine)  requires RT-PCR Test Results at least 2 days before joining date as Crewing will need this to apply for Immigration Clearance one day before vessel arrival otherwise vessel will be subjected to delays.

 

For Filipino Off-signers, Crew will be transported to local accredited quarantine facility by car.Manning Agency to inform Phil Coast Guard (PCG) by mail and by phone and request for SWAB TEST at the hotel otherwise you will need to transport the crew to testing facility. Agency service ends at the hotel. Crew can go home once negative results is received. For positive results, Manning Agent to inform DOH, RESU, LGU. Gov’t will bring patient to quarantine facility (for asymptomatic) or hospital (with symptom).  

 

Pls NOTE Swab Testing coordination should be done by Manning Agency.    

 

For PDE / cost quotation pls provide vessel particulars (with GRT) and number of crew signing ON and OFF.

 

Should appointment is confirmed we will provide more detailed info including procedures and processes and instructions to Master. Meantime pls provide the following for our quick reference: GRT, Max Arr. Draft, LOA =====================================================

 

IMPORTANT REMINDER TO CREWING:

 

PREVIOUS EXPEREINCE ON VESSEL’S DELAY ARE MOSTLY ATTRIBUTED FROM DELAY OF SUBMISSION OF COVID RT-PCR TEST RESULT. THIS HAS NOW BECOME THE IMPORTANT DOCUMENTS BEING REQUIRED BY EVERY GOV’T AGENCY BEFORE WE CAN PROCEED TO NEXT LEVEL OF CLEARANCE PROCESS FLOW.

 

WE STRONGLY SUGGEST TO HAVE THIS COVID TEST RESULT 2 DAYS BEFORE VESSEL’S ARRIVAL – LATEST BEFORE THE END OF OFFICE HOUR FOR YOUR IMMIG CLEARANCE APPLICATION NEXT DAY.

 

REMEMBER AN HOUR DELAY ON VESSEL’S STAY CAUSES THE OWNER SUBSTANTIAL AMOUNT OF MONEY AGAINST THE SAVING OF ONE NIGHT HOTEL STAY.

 

FOR SAFE ESTIMATE ON SWAB TEST 5 DAYS BEFORE VESSEL’S ETA IS HIGHLY RECOMMENDED.


Source: Crew change status report of a crew handling agent in Manila of agency, Tara Trading Shipmanagement Inc., as their Principal wish to deviate their vessel to Manila for crew change purpose only.  the Agent’s reply is self explanatory and very informative as to present situation in Port of Manila.

Shared By: Philippine Association of Manning Agencies & Shipmanagers, Inc. (PAMAS) and

International Maritime Association of the Philippines, Inc. (INTERMAP)


RELATED MEMORANDUM: GUIDELINES FOR BOARDING


Bureau of Quarantine Memorandum Circular No. 2020-25 re Bureau of Quarantine's Supplemental Guidelines for Onsigning/Joining Seafarer at Manila Airport / Port issued 12 August 2020. 


SUMMARY of Documents required and needed by CoastGuard/PPA/Quarantine during port formalities

1) Copy of Passport & Seaman's Book all ON-Signers
2) Copy of Passport & Seaman's Book all OFF-Signers
3) Bureau of Immigration Certificate/Approved Letter both ON-SIGNERS & OFF-SIGNERS
4) RT-PCR test result of ON-SIGNERS
5) Medical Facility Certification
6) Quarantine Facility Certification
7) Confirmation from Quarantine Facility accepting the crew to do the RT-PCR test
8) Hotel Booking Confirmation
9) Certification from DOH-BOQ to allow crew change on vessel
10) Letter from company addressed to BOQ, BOC, PPA and PCG requesting to transfer of disembarking crew members to mandatory facility while waiting for facilitation of RT-PCR test
11) Certificate of  health/isolation of joiners that prior to join, they have been isolated since the RT-PCR test. Then, from isolation they go directly to the pier for joining and on-board the vessel.
12) Affidavit of Undertaking for all off-signers.
13) Replied email by coastguard that  they approved the Medical Facility wherein  all off-signers will be testing for RT-PCT test or swabtest.


Philippine Port Authority (PPA) CREW CHANGE Documentary requirements.
Note: This is only for PPA other government agencies also have their requirements. Pls submit your Notice of Arrival to ATI and other concerned parties.
 
SIGN ON
1  Covid test for joiners
2. Immigration clearance  for departure
3.International tonnage certificate( for computation of port dues)
4. Free Pratique certificate ( Upon Arrival)
5. DFA Endorsement /letter or 9c Visa for foreign nationals
 
SIGN OFF
1.  Letter from company to BOQ requesting for transfer of disembarking crew members to mandatory quarantine facility waiting for facilitation of RT PCR Test.
2. Immigration clearance with no derogatory arrival stamp
3 Free pratique certificate (upon arrival)
4. Crew list pls indicate the disembarking crew.
5. International tonnage certificate( for computation of port dues)
5. DFA Endorsement / letter or 9c Visa for foreign nationals

SOURCE:
Office of the Port Manager
Philippine Ports Authority Administrative Building NCR South
23rd Muille de Franciso St. Gate 1, South Harbor,
Port Area ,Metro Manila 1018 Philippines
Mobile +63 977 1197152 // +63 920 5090 606
Land line Direct +63 8527 4702 
Trunkline +63 8525 5264 local 520   
Email: mnlobete@ppa.com.ph 
Office email: harbormastersouth@ppa.com.ph  (24/7 monitored)
Website: www.ppa.com.ph 

SAMPLE DOCUMENT (Click to Download)

Philippine Port Authority - Boarding Guidelines



Documents needed during port entrance formalities prior vessel’s arrival in  Manila anchorage:


1) Original Last port clearance

2) Maritime Health Declaration

3) 6 copies Arrival Crew list

4) 6 copies Port of calls

5) 6 copies Ships Particular

6) 6 copies NIL List

7) 6 copies Crew effect declaration

8) 6 copies Provision list

9) 6 copies Store list

10) 6 copies Engine list

11) 4 copies arrival condition report


Prepare and photocopy  your SSCEC and Chest X-Ray Certificate just in case Quarantine doctor will ask you during our port formalities.


Note : Please be advised that all documents should have ship’s stamp with master’s signature.



Certification Letter of Crew are Well and Isolated


In preparing the letter, in addition to certifying that the crew went straight to quarantine facility immediately after the conduction of swab collection for RT-PCR Test, kindly include in the letter also, the following points -

  1. That the seafarers has stayed/isolated in their rooms from the time of testing or check-in until check-out up to being transported for joining the vessel.
  2. That the LMA will take accountability for the seafarers' compliance to the medical containment and good health of the seafarers.
  3. In case, the on-signing crew did not observe the containment while waiting for his result, he will repeat the process of testing.
Kindly ensure that the crew have been provided and should be wearing the standard minimum requirements when being transported to the vessel.
  1. Face Mask
  2. Face Shield
  3. Gloves


Notice:


Port of Manila


- As per current protocols, vessels anchored 4 nm away or more will be boarded using a tugboat.

- Due to the unpredictable schedule of launch and tugboat availability, we suggest that foreign nationals who are scheduled to disembark Manila is to use the first available launch or tugboat then proceed directly to the airport.


Reminders:


The rules and protocols issued by the Philippine Central Government and the various Philippine Local Governments to address the COVID-19 problem are almost often changed without notice and may vary from one Local Government Unit to another.  As such, please kindly expect that there will be ports where additional rules and protocols to be implemented that may not be similar in other ports.


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ADVISORY from Bureau of Immigration  - DERO Application
Seaport Operations Section Online Appointment System






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Applying for BOQ-DOH Certificate:

Repatriation Request Form

Welcome to the online submission of documents and evaluation for the repatriation of Filipino seafarers by the Department of Health. This is for off-signers only. There is a separate process for on-signers.

We would like to appeal to everyone to accomplish this form at least 72 hours before your intended date of arrival. For chartered flights, please submit the documentary requirements as soon as possible.

Please fill up the required fields and upload repatriation-related documents. For more information, please visit: bit.ly/repat2020.

For guidance on how to accomplish this form, please visit: bit.ly/repatmanual2020


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