Sample Letter to Brazil Immigration Authorities - Seaman Traveling in Transit & Letter Confirmation of Brazilian Airport Regulations

This sample letter is related to Filipino Seaman / seafarer joining various ports in Brazil. Sometimes, Brazil Immigration Authorities look for signed proof from ship manning agent in the Philippines that joining seafarers are seaman travelling in transit. There are also instances that airport immigration officers or airline companies require the signed "Seaman Confirmation of Brazilian Airports Regulations"

Below are Sample Letters for reference. Please feel free to copy or edit:

Sample Letter: Confirmation of Seaman Traveling in Transit

Note: Letters must be printed in official Company Letterhead


_____________________

[DATE]

Brazil Immigration Authorities
Federative Republic of Brazil

Re:  Confirmation of Seaman Traveling in Transit to Join MV [NAME OF VESSEL]

To Whom It May Concern:

We are [NAME OF SHIP MANNING AGENT], a Philippine Registered Manning Agency presently the manning agent for MV [NAME OF VESSEL]

Our full style as follows:

[INDICATE COMPANY FULL STYLE HERE]

We confirm below seafarer is under our company and traveling in transit to join MV [VESSEL NAME] at [PORT NAME] under [COMPANY NAME OF CREW HANDLING AGENT IN BRAZIL] as crew handling agent. 

NAME/RANK : [PROVIDE COMPLETE NAME]
AA) Date/Place of Birth : [PROVIDE DETAILS]
BB) Seaman Book No./Issued-Validity : [PROVIDE DETAILS] 
CC) Passport No./Issued-Validity : [PROVIDE DETAILS]

Full Style of our Crew Handling Agent as follows: 

[INDICATE FULL STYLE OF CREW HANDLING AGENT IN BRAZIL]


Sincerely, 

[NAME AND SIGNATURE OF CREWING MANAGER]

_________________________

Sample Letter: Seaman Confirmation of Brazilian Airports Regulations

[DATE]

TO : Brazilian Immigration Authorities

Crewmember Name:  [PROVIDE COMPLETE NAME]
Nationality:         FILIPINO
Seaman’s Book No:    [PROVIDE DETAILS]
Passport No:              [PROVIDE DETAILS]
Date of Birth:             [PROVIDE DETAILS]

As a crewmember, I will be embarking on vessel M/V [PROVIDE VESSEL NAME] at the port of [PROVIDE NAME OF JOINING PORT], BRAZIL. 

The crew members listed above is well instructed about Brazilian Airports regulations, as well they are aware to the necessity to present themselves to the agency representative at this airport to have due entrance interview performed with Brazilian Immigration Office. 


The ship’s agents are: 

Messrs. 
[PROVIDE FULL STYLE / COMPLETE CONTACT DETAILS OF CREW HANDLING AGENT IN BRAZIL]


Thank you very much, 

[NAME AND SIGNATURE OF CREWING MANAGER]


____________
NOTE: The purpose of this post is for immediate information only when conducting crew change or replacement of Filipino crew / seaman at various ports in Brazil. This is also for guidance of crewing officers, crewing manager & crew operation staff, especially for ship manning agent in the Philippines for immediate preparation of  Letter to Brazil Immigration Authorities - Seaman Traveling in Transit & Confirmation of Brazilian Airports Regulations

Above are sample Letter only. Please send inquiry to your crew handling agent for further airport, port and immigration requirements. 

Please also share your updated information on the comments section.


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