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Friday, September 03, 2010

How to Control Your Gmail Inbox » Get through your email faster with Gmail Priority Inbox

Do you have an effective way to process and read your priority email so that you can deal with the important matters of the day? As blogger, I always receive lots of email in my Gmail Inbox, and I always want to read first those important emails rather than checking out those chain mails from friends.

Sometimes, I've opened an email and thought, "Hmmmmm, not sure what to do with this. Damn!  I will deal with it later!"—and promptly closed the message or drag it to some folder. I thought if I do this over and over again, it doesn't take long to end up with hundreds—or even thousand messages in my Inbox.

It is a good thing Gmail developed a new approach to process our Gmail Inbox to help us gain more control, improve our response time, productivity and keep up with important matters and due dates.

I received this note from Gmail, which covers key factors of the Priority Inbox that can help us process our Gmail more efficiently:

Priority InboxBeta

Priority Inbox atomatically separate our most important messages, making it easy for us to read and respond to the messages that matter.


Getting through your email faster

Try reading and replying to the messages in the "Important and Unread" section first. Mark anything that requires follow-up with a star, then go through the "Everything Else" section. If you leave Priority Inbox, you can return to it by clicking the link next to Inbox on the side navigation of Gmail.


How it works

Gmail's servers look at several types of information to identify the email that's important to you, including who you email and chat with most, how often you email with these people, and which keywords appear frequently in the emails you read.


Train Priority Inbox

If Priority Inbox makes a mistake, you can use the Mark important Mark not important buttons to correctly mark a conversation as important or not important, and Priority Inbox will quickly learn what you care about most.
  • Customize Priority Inbox: You can change what type of email you see in each section (like switching the "Important and Unread" section to just "Important"). Just click on the section headers or visit the Priority Inbox tab under Settings and choose to "customize inbox groups."
  • Use filters to guarantee importance: If you want to be absolutely sure that some messages are always marked as important (like email from your boss), you can set up a filter and choose "Always mark it as important."
  • Search by importance: If you want to see all the messages that have been marked as important, both read and unread, do a Gmail search for "is:important."
  • Switching back to your old inbox: If Priority Inbox isn't for you, you can easily switch back to your normal inbox by clicking "Inbox" on the left or hide Priority Inbox altogether from Gmail Settings.
To learn more about managing your email with Priority Inbox, check out the Gmail Help Center.

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About the Blogger

Yodi Insigne
Yodi Insigne is one of those delusional sorts who imagines himself a useful contributor to the greater blogosphere (Well, that's what he's trying to accomplish).

He started blogging for three reasons:

1. He always felt he has something important to say,
2. Books can make him cry, and cliff jumping can make him high,
3. He want to sleep at night.

He is a self-certified bookworm, travel junkie, shutterbug, movie freak, Mangyan hiker who sleeps a lot and think a lot. He got a little vice, which is black coffee and cashew nuts. He got colorblindness on yellow and green - and he freaking loves it!

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