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MANILA BAY CREW CHANGE GUIDE IN PORT OF MANILA - Seaman / Filipino Seafarers Crew Replacement, Crew Change Guide and Information



UPDATES AS OF 12 MAY 2021

Department of Transportation Notice re RT-PCR Registration of Arriving Seafarers in Ports of Manila, Bataan and Batangas dated 12 May 2021

Department of Transportation Notice re RT-PCR Registration of Arriving Seafarers in Ports of Manila, Bataan and Batangas dated 12 May 2021
Department of Transportation Notice re RT-PCR Registration of Arriving Seafarers in Ports of Manila, Bataan and Batangas dated 12 May 2021




UPDATES AS OF 8 MAY 2021

ISSUANCES RE QUARANTINE AND TESTING OF ARRIVING PASSENGERS EFFECETIVE 08 MAY 2021


Below are the copies of the following issuances regarding the new requirement for all arriving passengers to a mandatory facility-based quarantine for the first 10-days of the 14-days quarantine period as well as RT-PCR Testing on the 7th day of quarantine period which took effect last 08 May 2021 for your information and guidance:

Please click to view and download: 








Above video is a recording of the One Stop Shop (OSS) Coordination Meeting 
Agenda: New guidelines concerning ship manning agents / agencies and Filipino seafarers. 
1. Implementation of IATF Resolution 114 (7th Day Swab; 9th day release of Results: 10th Day release of Pax to LGUs) 
2. International Arrival Capacity for MIAA, Cebu and Clark 
3. One Hotel Command 
4. Balikpinas.ph and e-CIF Concerns / Health Declaration Registration - an online platform of One Stop Shop (OSS) for the registration and administration of Returning Overseas Filipinos and other persons for CoVID-19 testing and response.



UPDATES AS OF 24 FEBRUARY 2021


REVISED INTERIM GUIDELINES ON CREW CHANGE FOR CARGO AND CRUISE VESSELS JOINERS / ONSIGNERS DURING COVID-19 PANDEMIC AMENDING MEMORANDUM CIRCULAR  NO. 2020-28 AND 29


Documentary Requirements


1. For vessels with Filipino offsigners: Crew Change Certificate / Pre-arrival Evaluation Certificate to be applied one week before arrival at bit.ly/repateval2020

2. For vessels with Foreign offsigners and/or vessels with only onsigners: attachment to NOA indicating the details of said crew including name, nationality, Reverse Transcriptase-Polymerase Chain Reaction (RT-PCR) testing laboratory, quarantine facility, country of destination / origin and flight details.

3. Negative RT-PCR results of joiners (72 hours from date of swab test prior to embarkation).

4. Properly filled out Health Declaration Form for COVID-19 done at One Stop Shop (OSS).

5. Certificate of quarantine of joiners issued by the BOQ approved hotel indicating that prior to embarkation, they have been quarantined for five (5) days prior to RT-PCR test; and from quarantine, they go straight to the pier for crew change, observing infection prevention and control measures (must be in full PPE)

6. Quarantine Medical Clearance issued by the QMO-on-duty after evaluation and physical examination at OSS before embarkation.

7. Certificate of containment issued and signed by the Licensed Manning Agency (LMA) attested by the hotel management if the RT-PCR results is more than 72 hours from date of swab but not more than 5 days.

Specific Guidelines on Embarkation


1. The LMA will provide accommodation in a BOQ Approved Quarantine Facility and daily health monitoring for the on-signing crew 5 days prior to RT-PCR test.

2. The minimum health standards must include wearing of face mask and face shield, maintaining physical distance, request hand hygiene, avoid touching the face, and observance of cough etiquette.

3. The on-signing crew are not allowed to leave their assigned room in the holding facility and must observe minimum health standards at all times.

4. RT-PCR should be done in a designated room/area within the quarantine facility.

5. Once their results are negative, in-signing crew are considered clear and will be issued outgoing Quarantine Medical Clearance by the QMO-on-duty at OSS.

6. To ensure their sanitary condition during embarkation period, the crew must wear complete medical Personal Protective Equipment (PPE). This consists of face mask, face shield, coverall with hood, and gloves. Shoe covers are removed from the requirement for the safety of the crew; provided their footwear will be disinfected every time they board a conveyance.

7. All operator/driver/crew of transport conveyances must wear complete medical PPEs at all times when on-signing crew are with them. They must maintain proper physical distancing or provided a non-permeable barrier between him/her and the on-signing crew. Proper zoning of conveyances must be implemented and monitored to ensure low to no risk of exposure.

8. It is recommended that operator/driver/crew of these conveyances to undergo RT-PCR regularly provided by conveyance owner every 7 days. Transport conveyances must have health certificates, such as the Ship Sanitation Certificate and RT-PCR negative results of Crew, ready for inspection by competent Authority.


9. Ship Service Providers, such as boarding agents and surveyors, must present recent proofs of being COVID-free or Medical wellness prior to boarding the ship.






UPDATES AS OF 10 FEBRUARY 2021

Below information is based on the virtual meeting between DOTr and the LMA Associations held February 9th, 2021 regarding updates on the conduct of crew changes in the country.

Purpose of this update is to give assistance to manning operations.

DOTr AND LMA ASSOCIATIONS MEETING - RE: UPDATES ON THE CONDUCT OF CREW CHANGES IN THE COUNTRY - 9 FEB 2021 

JMG attended the meeting, FAME, ALMA, PAMAS, and various government entities i.e. OSS on all crew change hubs, BOQ, BI, and OWWA. 

NOTES REGARDING THE MEETING:

Disembarking Foreign Crew – there is a long discussion since the latest guidelines mention that if the Non-PHL offsigner doesn’t make the 4-hr window, he will be considered like PHL arriving crew.  He will be subjected for the five days quarantine, and only when he tested negative can he leave the country. As this is unfavorable, associations were asked to submit a proposal that will be discussed with IATF. Until then, this will apply.

Embarking Foreign Crew – if the 6-hr window is not met, he will be subjected to five days quarantine before getting swabbed. Once tested negative, only then he can join the vessel. Same here, a proposal is needed if we are to push that there is no need for 5-day quarantine if that will be a P2P (airport to vessel) even if the travel time is more than 6 hrs.

Joining Crew to Davao and Cebu – as suggested that seafarers can stay in Manila for the mandatory quarantine while waiting for the vessel's updated schedule as it will be costly once there are delays or cancelations. Davao OSS Analee Aguila mentioned that she will ask Davao LGU. This I believe still falls with the green lane policy. If our crew completed the mandatory quarantine here in Manila, then tested negative with RTPCR, then fly to Davao and join the vessel directly, should be good to proceed. Suggest writing a proposal to IATF concerning this issue.

OWWA – the representative comes from Region 3 only and assures that hotels will be available for the seafarers so long that the mandate won’t change. Need only advance booking in order for the seafarers to be accommodated. None from the associations complain except a comparison for the landbase sector.

FAIR PRICE POLICY – as per ASEC Vingson, there will be soon a consolidated price from various government entities for fair pricing and not be taken advantage of by husbandry agents.

Negative RTPCR Result – currently, there is a delay in issuing the BOQ certificates for those that tested negative. The delay is caused since only them together with PCG and PRC are given permission for printing. BOQ suggests emailing their BOQ Help Desk (not shown though which email add).



Credits: Above information (courtesy of Capt. Rizaldo Madanlo of Marlow Navigation Phils., Inc. - on behalf of PAMAS) - as per PAMAS-INTERMAP Advisory No.: 002-21


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UPDATE AS OF 30 JANUARY 2021

Department of Transportation (DOTr) Memorandum re Guidelines on the Conduct of Crew Changes Effective 01 February 2021 dated 30 January 2021.

Department of Transportation (DOTr) Memorandum re Guidelines on the Conduct of Crew Changes Effective 01 February 2021 dated 30 January 2021.


DOTR CREW CHANGE PROTOCOL FOR ARRIVIING SEAFARERS
Department of Transportation - Crew Change Protocol for Disembarking Seafarers updated as of 1 February 2021


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UPDATE AS OF 06 NOV. 2020

OSS-POM 06 NOV 20  ADVISORY 

In line with the Government's thrust and our efforts to ensure our onsigners get on board vessels COVID-19 free, the OSS-Manila reiterates its advisory for LMAs and agents to quarantine their onsigners at Eva Macapagal Terminal immediately after RT-PCR at First Aide Lab in Pier 15. This is to ensure and monitor they do not mingle and minimize exposure to  probable sources. As previously stated  LMAs, agents will shoulder cost of meals and lodging of seafarers estimated to be P750/pax per day. For details and reservations, pls contact Cpt Luz Escarilla at CPN 09177996311, thank you.

OSS Secretariat

_________________


CREW CHANGE PROTOCOL OF PORT OF MANILA

Updates as of 14 October 2020


Click to view or download below files:


- Department of Transportation (DOTr) Memorandum re Start of One Stop Shop Operations at Port of Manila dated 28 September 2020


- DOTr Crew Change Protocol of Port of Manila in Response to COVID-19


- Philippine Green Lane One-Stop Shop (OSS) for Seafarers Organizational Structure


BOQ QUARANTINE REQUIREMENTS FOR ON-SIGNING CREW AT ONE STOP SHOP (OSS) PORT OF MANILA - Bureau of Quarantine MEMORANDUM CIRCULAR dated 13 October 2020  (with BOQ Health Declaration Form for COVID-19 and BOQ Quarantine Medical Clearance Form) 


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Manila is the only open port for crew change at this time all over the Philippines, Please note the situation in Manila Bay presently is very fluid or changing due to significant increase in volume of ships arriving in the harbor since the port of Singapore and Hongkong has more strictly tightened its crew change protocols.  

The average stay of vessels for crew change in Manila now is about 20-24hrs. Compounding this problem is the shortage of Tug Boats service.  If the vessel is Light Draft that can anchor less than 5-nautical miles from the Jetty, the vessel have better chance of using Water Taxi and by this, the time for waiting is shortened.  The Water Taxis operates in day time only, while the Tug Boats operates 24hrs.  Pls find below preliminary basic info.

 

  • OPL operation is not allowed in the Phils under PPA jurisdiction except for life threatening exercise. Vessel Entry/ Exit Clearance is required.
  • Anchorage area for deep draft vessels is around 10 miles from the landing area. Tug boat travel time takes around 1.5 to 2 hrs.
  • BOQ Doctor (2) start going through the vessel from 0600 hrs until around 1700 hrs for clearance. Interval between ships around 1 to 1.5 hrs
  • Depending on your arrival time, vessels follow “first come first serve” queuing sequence starting from the unserved vessel the previous day.
  • Vessel arriving morning of same day can expect 5-6 hrs before BOQ board for clearance.
  • Tug Service queuing makes the long wait of the whole operation due to limited number of tugs, long travel time back and forth, tugs sometimes waits for the off-signers to disembark, Tug boats has also their own pre-departure protocols from landing adding more delay to their service.
  • Light draft vessels can come close within 4 miles to the landing area and can have a shorter port stay as it can be access by small water craft service. 

 

Depending on the handover and activity period of the vessel, we can fairly estimate a total of around 15 – 18 hrs port stay for the whole crew change at this time due to congestion. 

 

Manila is in General Community Quarantine status where population movement and other non-essential activities are still under police control.

 

Delivery of spares requires 3 days lead time and can only be cleared from customs once vessel been declared to be “arrived”. Stores / provisions can be delivered but requires sufficient lead time (4-5). Owner can contact direct to suppliers.

 

CREW CHANGE

 

Non-Fil Off-signing

 

Non-Fil crew are allowed to sign-off but would require 4 days notice to Dept. Of Foreign Affairs (DFA) and is required to have a confirmed flight going straight from the vessel to the airport.

 

Special attention should be given to Airline that requires RT-PCR Test results before boarding. Foreigner should NOT be booked on this flight as test results takes 3-5 days. Otherwise pls forego the plan of foreign off-signer.

 

For efficient coordination we need at least minimum 5 days Notice as we need to inform Authority 4 days before arrival specially if foreign off-signers is involved.  

 

Non-Fil Signing ON – Phil Ports

 

Effective today this has now been allowed with limitations and restrictions.

 

REQUIREMENTS FOR FOREIGN CREW JOINING PHIL. PORTS  

 

  1. 9C Visa – To be applied in foreign Phil consular office covering the area where the crew lives. TSM Ship Agency will provide LOI upon request.
  2. COVID 19 RT-PCR Negative Results, tested within 72 hrs prior arrival Phil Airport.
  3. DFA Exemption Clearance from Ban - Notice to Immig. – submit Biopage of Pport / Seaman’s Book and confirmed flight details 3 days before arrival.

 

COVID 19 TESTING REQUIREMENTS:

 

For Filipino On-signers, authority (Immig / Qaurantine)  requires RT-PCR Test Results at least 2 days before joining date as Crewing will need this to apply for Immigration Clearance one day before vessel arrival otherwise vessel will be subjected to delays.

 

For Filipino Off-signers, Crew will be transported to local accredited quarantine facility by car.Manning Agency to inform Phil Coast Guard (PCG) by mail and by phone and request for SWAB TEST at the hotel otherwise you will need to transport the crew to testing facility. Agency service ends at the hotel. Crew can go home once negative results is received. For positive results, Manning Agent to inform DOH, RESU, LGU. Gov’t will bring patient to quarantine facility (for asymptomatic) or hospital (with symptom).  

 

Pls NOTE Swab Testing coordination should be done by Manning Agency.    

 

For PDE / cost quotation pls provide vessel particulars (with GRT) and number of crew signing ON and OFF.

 

Should appointment is confirmed we will provide more detailed info including procedures and processes and instructions to Master. Meantime pls provide the following for our quick reference: GRT, Max Arr. Draft, LOA =====================================================

 

IMPORTANT REMINDER TO CREWING:

 

PREVIOUS EXPEREINCE ON VESSEL’S DELAY ARE MOSTLY ATTRIBUTED FROM DELAY OF SUBMISSION OF COVID RT-PCR TEST RESULT. THIS HAS NOW BECOME THE IMPORTANT DOCUMENTS BEING REQUIRED BY EVERY GOV’T AGENCY BEFORE WE CAN PROCEED TO NEXT LEVEL OF CLEARANCE PROCESS FLOW.

 

WE STRONGLY SUGGEST TO HAVE THIS COVID TEST RESULT 2 DAYS BEFORE VESSEL’S ARRIVAL – LATEST BEFORE THE END OF OFFICE HOUR FOR YOUR IMMIG CLEARANCE APPLICATION NEXT DAY.

 

REMEMBER AN HOUR DELAY ON VESSEL’S STAY CAUSES THE OWNER SUBSTANTIAL AMOUNT OF MONEY AGAINST THE SAVING OF ONE NIGHT HOTEL STAY.

 

FOR SAFE ESTIMATE ON SWAB TEST 5 DAYS BEFORE VESSEL’S ETA IS HIGHLY RECOMMENDED.


Source: Crew change status report of a crew handling agent in Manila of agency, Tara Trading Shipmanagement Inc., as their Principal wish to deviate their vessel to Manila for crew change purpose only.  the Agent’s reply is self explanatory and very informative as to present situation in Port of Manila.

Shared By: Philippine Association of Manning Agencies & Shipmanagers, Inc. (PAMAS) and

International Maritime Association of the Philippines, Inc. (INTERMAP)


RELATED MEMORANDUM: GUIDELINES FOR BOARDING


Bureau of Quarantine Memorandum Circular No. 2020-25 re Bureau of Quarantine's Supplemental Guidelines for Onsigning/Joining Seafarer at Manila Airport / Port issued 12 August 2020. 


SUMMARY of Documents required and needed by CoastGuard/PPA/Quarantine during port formalities

1) Copy of Passport & Seaman's Book all ON-Signers
2) Copy of Passport & Seaman's Book all OFF-Signers
3) Bureau of Immigration Certificate/Approved Letter both ON-SIGNERS & OFF-SIGNERS
4) RT-PCR test result of ON-SIGNERS
5) Medical Facility Certification
6) Quarantine Facility Certification
7) Confirmation from Quarantine Facility accepting the crew to do the RT-PCR test
8) Hotel Booking Confirmation
9) Certification from DOH-BOQ to allow crew change on vessel
10) Letter from company addressed to BOQ, BOC, PPA and PCG requesting to transfer of disembarking crew members to mandatory facility while waiting for facilitation of RT-PCR test
11) Certificate of  health/isolation of joiners that prior to join, they have been isolated since the RT-PCR test. Then, from isolation they go directly to the pier for joining and on-board the vessel.
12) Affidavit of Undertaking for all off-signers.
13) Replied email by coastguard that  they approved the Medical Facility wherein  all off-signers will be testing for RT-PCT test or swabtest.


Philippine Port Authority (PPA) CREW CHANGE Documentary requirements.
Note: This is only for PPA other government agencies also have their requirements. Pls submit your Notice of Arrival to ATI and other concerned parties.
 
SIGN ON
1  Covid test for joiners
2. Immigration clearance  for departure
3.International tonnage certificate( for computation of port dues)
4. Free Pratique certificate ( Upon Arrival)
5. DFA Endorsement /letter or 9c Visa for foreign nationals
 
SIGN OFF
1.  Letter from company to BOQ requesting for transfer of disembarking crew members to mandatory quarantine facility waiting for facilitation of RT PCR Test.
2. Immigration clearance with no derogatory arrival stamp
3 Free pratique certificate (upon arrival)
4. Crew list pls indicate the disembarking crew.
5. International tonnage certificate( for computation of port dues)
5. DFA Endorsement / letter or 9c Visa for foreign nationals

SOURCE:
Office of the Port Manager
Philippine Ports Authority Administrative Building NCR South
23rd Muille de Franciso St. Gate 1, South Harbor,
Port Area ,Metro Manila 1018 Philippines
Mobile +63 977 1197152 // +63 920 5090 606
Land line Direct +63 8527 4702 
Trunkline +63 8525 5264 local 520   
Email: mnlobete@ppa.com.ph 
Office email: harbormastersouth@ppa.com.ph  (24/7 monitored)
Website: www.ppa.com.ph 

SAMPLE DOCUMENT (Click to Download)

Philippine Port Authority - Boarding Guidelines



Documents needed during port entrance formalities prior vessel’s arrival in  Manila anchorage:


1) Original Last port clearance

2) Maritime Health Declaration

3) 6 copies Arrival Crew list

4) 6 copies Port of calls

5) 6 copies Ships Particular

6) 6 copies NIL List

7) 6 copies Crew effect declaration

8) 6 copies Provision list

9) 6 copies Store list

10) 6 copies Engine list

11) 4 copies arrival condition report


Prepare and photocopy  your SSCEC and Chest X-Ray Certificate just in case Quarantine doctor will ask you during our port formalities.


Note : Please be advised that all documents should have ship’s stamp with master’s signature.



Certification Letter of Crew are Well and Isolated


In preparing the letter, in addition to certifying that the crew went straight to quarantine facility immediately after the conduction of swab collection for RT-PCR Test, kindly include in the letter also, the following points -

  1. That the seafarers has stayed/isolated in their rooms from the time of testing or check-in until check-out up to being transported for joining the vessel.
  2. That the LMA will take accountability for the seafarers' compliance to the medical containment and good health of the seafarers.
  3. In case, the on-signing crew did not observe the containment while waiting for his result, he will repeat the process of testing.
Kindly ensure that the crew have been provided and should be wearing the standard minimum requirements when being transported to the vessel.
  1. Face Mask
  2. Face Shield
  3. Gloves


Notice:


Port of Manila


- As per current protocols, vessels anchored 4 nm away or more will be boarded using a tugboat.

- Due to the unpredictable schedule of launch and tugboat availability, we suggest that foreign nationals who are scheduled to disembark Manila is to use the first available launch or tugboat then proceed directly to the airport.


Reminders:


The rules and protocols issued by the Philippine Central Government and the various Philippine Local Governments to address the COVID-19 problem are almost often changed without notice and may vary from one Local Government Unit to another.  As such, please kindly expect that there will be ports where additional rules and protocols to be implemented that may not be similar in other ports.


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ADVISORY from Bureau of Immigration  - DERO Application
Seaport Operations Section Online Appointment System




Update: August 20, 2020

CONTENTS
PROCESS FLOW
Procedures for Seafarers Leaving a Ship (Off-signers)
Procedures for Seafarers Joining a Ship (On-signers)
SPECIFIC PROCEDURES FOR SEAFARERS LEAVING A SHIP (OFF-SGNERS)
Customs, Immigration and Quarantine (CIQ) Procedures
Conduct of Swab Testing Onboard
TRIAGE PROCEDURES
QUARANTINE PROPER
REQUIREMENT FOR THE LICENSED MANNING AGENCIES AND SHIPPING AGENTS




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Applying for BOQ-DOH Certificate:

Repatriation Request Form

Welcome to the online submission of documents and evaluation for the repatriation of Filipino seafarers by the Department of Health. This is for off-signers only. There is a separate process for on-signers.

We would like to appeal to everyone to accomplish this form at least 72 hours before your intended date of arrival. For chartered flights, please submit the documentary requirements as soon as possible.

Please fill up the required fields and upload repatriation-related documents. For more information, please visit: bit.ly/repat2020.

For guidance on how to accomplish this form, please visit: bit.ly/repatmanual2020


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